Property Committee Minutes 11/10/07

Property Committee Meeting
for Nov.10, 2007

Location: Camp Arrowhead
Topic: General orientation & initial site visit

Meeting began with introductions of those present.

The primary task of the property committee is to investigate the condition of all structures and infrastructure within camp, to determine most critical needs, cost of each item and outline a plan for addressing these needs. After a brief orientation, the committee had a chance to ask questions of the Property Manager and to see details of price quotes given by both Fortis Construction and Poolworld, for work that needs to be done. The combined amount of these 2 quotes was about $3 million, included complete winterization of buildings and remodeling to make the buildings ADA compliant.

Initial Findings:
The water system is fully functional at this time and has just been certified by Skamania County for normal use during the coming year. The water quality is normal, the pump can easily keep the tank filled and there are no known leaks in the pipes. The tank itself has minor leaks. It may be able to be repaired.

The outer units (Tepee, Cheesiah, WyEast) appear to be in satisfactory condition overall. A biffy needs to be replaced in Tepee and biffies in WyEast need to be reroofed. The Adirondacks also need minor repairs. Trapper’s Cabin may need more extensive repairs, but it is primarily used for storage so is less of a high-priority item. The Tepee skins need to be replaced. The tent on the WyEast Retreat also needs to be replaced.

The inner camp buildings all have similar problems. Skylights are reported to be leaking and toilets may need replacement. Some of the main roof support beams show signs of dry rot and insect damage. This issue needs to be addressed soon. Committee members agreed there is no need to replace all windows and fully winterize the buildings at this time. There is also no legal reason to bring all buildings into ADA compliance at this time. If these are long term goals, the cost for these items should be addressed separately as part of a long-range plan. The roofs and electrical systems in these areas appeared to be in good condition, although there were two places noted where the in-coming electrical supply line was mounted on live trees, rather than power poles. This is a code violation and should be addressed soon.

The pool is not in acceptable condition and must remain closed. The drain system is dangerous and the filtration system does not work. The concrete deck is sunken and cracked, indicating the presence of a long-term leak. For these reasons, the county can no longer certify the pool. It is not clear at this time whether the pool can be rebuilt on the same location or if it will need to be moved to a different location. Geological survey info is needed, which has been planned for by the Risk Management committee. Replacing the pool at its current location would probably cost about $500,000. The camp can still be fully operational without a pool.

The committee is waiting to hear the findings of the risk management committee regarding the fire alarm system, the water system and the geological survey. Initially it appears that the following major items are needed. Other items may be added as the Risk Management committee completes its assessments.
1) Repair unit house skylights & beams, replace toilets
2) Install power poles and transfer power supply at two locations
3) Repair or replace fire alarm system
4) Install functional guardrails along roads between Tahoma and Lodge and between pool and old staff parking lot.

The committee strongly recommends that the road between the pool and Tyhee NOT be widened as it may destabilize the hillside, based on the recommendations of Anne McDonald, a geological engineer. The committee also recommends that future ADA improvements be targeted in areas where the lay of the land better allows for wheelchair access, such as Cheesiah for older girls and either Tyhee or Klickitat for younger girls. Our initial findings indicate that the facilities can be reopened and safely used for significantly less than $3 million. Though a pool is a big attraction for the camp, it is not required for a successful camping program. It should be replaced as soon as possible, but it is not critical for reopening the camp. The water system also seems to be safe and stable and has already been certified by the county for another year of operation. So again, although the pipes need to be tended to soon, they are not a reason to keep the camp closed. We are definitely concerned about the state of the fire alarm system, the use of live trees as power poles, the lack of functional guardrails in two locations and the condition of the support beams in most buildings. Additionally, though it is not a safety issue, the skylights need to be repaired and the toilets replaced. Our investigation will continue over the coming weeks.

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